MMCA 2025 Entry Form
PLEASE READ THE TERMS AND CONDITIONS CAREFULLY BEFORE YOU START
You will be taken to a confirmation page (this can take a couple of minutes).
If this doesn't happen, go back and double check you have correctly filled out the form and checked all the boxes.
HAVE READY
Terms & Conditions
1. General
1.1 Entry is open to all who live permanently in New Zealand or have New Zealand citizenship.
1.2 Artists can enter through the official awards website www.mmcaward.co.nz
If you need help with making a submission please email the coordinator hello@mmcaward.co.nz
1.3 A separate entry form must be completed for each entry. Each artist may submit up to three entries.
1.4 Entries Open: 9am Monday 8th July 2023. Entries Close: 5pm Friday November 3rd 2023. The Earlybird entry fee is $40 per entry. After October 20th 2023, the entry fee is $50 per entry. The fee is non-refundable.
1.5 Molly Morpeth Canaday Award and Whakatāne District Council (The Organisers) reserve the right to disqualify works that do not comply with the award criteria.
1.6 All correspondence between the entrant and The Organisers is private and confidential and will not be shared with third parties unless authorised.
2. Artwork
2.1 Work can be in the any arts discipline for wall or flat surface presentation.
2.2 All works are to be original, not infringe upon NZ copyright laws and are the work of the artist entering. All entrants are to be the owners of the work(s).
2.3 All works must have been completed after 1st December 2022.
a) Works must be completed on submitting entry.
b) Works will be marked non-compliant if visible additions to the work have been made after being selected as a finalist.
2.4 Works entered must not have been exhibited in another art award or competition prior to this exhibition.
2.5 Works must be robust. If artworks need to be maintained for the duration of the exhibition, this is the responsibility of the artist, and any required maintenance must be negotiated with the Whakatāne Libraries and Galleries team.
a) All artwork must have secure surfaces; i.e. fragile pastel and charcoal surfaces must be ‘fixed’. Paint must be dry.
b) Materials with a propensity to decay need to be treated appropriately please refer to 6.2.
2.6 The artwork must be within the dimensions and weight requirements.
The longest side of the work, including framing must not exceed 2000mm (2 metres). The overall weight when packed must not exceed 30kg or a safe two-person lift. Artworks to be suspended from the ceiling must not exceed a load bearing limit of 1.5kg / m².
2.7 Artwork installation instructions provided by artists will be followed as closely as practicable by gallery staff. Hanging systems provided with the artwork must be appropriately rated for the artwork.
a) All wall hanging works MUST be fitted with D-Rings on either side of the artwork, for secure installation.
b) Inappropriate hanging systems will be replaced where practicable by gallery staff. All installation, maintenance and operational costs not covered by the normal exhibition services of Whakatāne Libraries and Galleries are the responsibility of the artist. Email hello@mmcaward.co.nz for clarification ahead of entry.
c) Artwork must comply with Health and Safety standards of Te Kōputu a te Whanga a Toi - Whakatāne Library and Exhibition Centre. See 6.2
2.8 All works accepted for the finalist’s exhibition must stay on display for the entire exhibition period.
3. Entry Information
3.1 All entrants are required to submit 1 - 3 images of each artwork entered. They may also submit a YouTube/ Vimeo video link of the work.
a) High resolution images are to be uploaded in JPEG file format 1-3 MB, and no smaller than 800x600px - (1280x960px is recommended).
b) Images must be a true and accurate representation of the artwork entered.
c) One of the images supplied must show the work in its entirety – it is also recommended to include an image referencing scale eg: a studio shot.
d) Images, files and video links must not identify the artist.
e) Images will be used in the "blind" pre-selection judging process.
f) Images will be used in the catalogues and to promote the exhibition.
3.2 Artists are encouraged to submit an artist statement about each work.
a) Artist statements to be a maximum of 100 words.
b) The Organisers reserve the right to edit the text for grammatical errors and exhibition standards.
c) Statements will be used in pre-selection and final judging of works.
d) Statements relating to finalist works will be included in the exhibition on the corresponding artwork label.
3.3 Entry information is final and cannot be added to by the entrant after submission.
3.4 On receipt of selected work The Organisers will inspect the work
a) For any damage or flaws.
b) To ensure that the entry criteria are met prior to installation.
c) That the artwork is appropriate for display in Whakatāne District Council’s gallery spaces.
d) That a courier ticket has been included with the work where necessary.
4. Packing, delivery and return of artwork
4.1 Selected entrants are responsible for delivery to, and the collection of unsold works from Te Kōputu a te whanga a Toi – Whakatāne Library and Exhibition Centre following the closure of the exhibition.
4.2 Freight is the responsibility of the artist. Works that require couriering must have a return ticket attached. Gallery staff will repack artworks in original packaging where possible and arrange dispatch of artworks. If the work is sold, the courier ticket will be returned to the artist.
4.3 Delivery Times
a)Courier Deliveries: Works are to arrive between Friday 19th January 2024 – Friday 26th January 2024 (9am – 5pm) to Whakatāne Library and Exhibition Centre
b)Personal Deliveries - To Whakatāne Library and Exhibition Centre - Te kōputu a te whanga a Toi between Monday 22nd - Friday 26th January 2024 (10am - 1:30pm) otherwise by appointment arts@whakatane.govt.nz
c)All works must be received before 5pm Friday January 26th 2024.
4.4 Return Times
Freight Return of works: Dispatch coordinated by Whakatāne Libraries and Galleries.
Personal Collection of works: 15th -19th April (9am - 5pm) 2024. Otherwise by appointment.
Physical delivery address: Te Kōputu a te whanga a Toi - Whakatāne Library and Exhibition Centre, 49 Kakahoroa Drive, (trade entrance via New World Service Lane), Whakatāne 3120.
5. Insurance and security
5.1 All artworks are loaned on consignment to Whakatāne District Council, and are covered by Whakatāne District Council’s Fine Arts Insurance Policy. This insurance policy covers unforeseen damage or loss for artworks on consignment while on the premises, and in transit to and from the gallery during the exhibition period only.
5.2 Surveillance cameras are in operation throughout the exhibition period.
6. Health and safety considerations
6.1 Any exhibitor with an entry that may have specific legal, environmental, safety or security applications to be met shall undertake to carry out these procedures, and to meet the standards and policies of Whakatāne District Council prior to installation. Note: selected works with electrical components must be tested and tagged.
6.2 Untreated natural materials that might carry ‘wildlife’, or decay in the duration of the exhibition may not be accepted due to the proximity of the Whakatāne Museum Heritage display. The gallery staff will determine on a case-by-case basis if a work made with organic materials can be displayed. It is the artist’s responsibility to treat their artwork for pests.
7. Judging process
7.1 All submissions will go through "blind" pre-selection judging based on the digital images and statements provided. Three pre-selection judges will judge the works on merit. Each judge will score entries independently. Collated scores determine which works are selected for exhibition. NOTE: Pre-selection judges are not given the names of entrants; submissions are identified by entry number.
7.2 All artists will be informed of the outcomes of pre-selection judging via the website on Wednesday 13th December 2023.
7.3 All selected works must be delivered to Te Kōputu a te whanga a Toi – Whakatāne Library and Exhibition Centre within time frames set out in 4.3
7.4 Final judging will be carried out by the Guest Judge following the installation of selected works. Final judging determines the award winners. The Guest Judge will have access to the physical artworks and artist statements. Artist names will be covered for judging.
7.5 Award winners may be notified by phone the week before the award opening night, and will be encouraged to attend to receive their award.
8. Sale of artworks
8.1 All works are for sale, and loaned on consignment to Whakatāne District Council. Sale price includes 35% commission to be taken by The Organisers. (The 35% component includes GST).
8.2 Artists will be notified of sales by The Organisers.
8.3 Payments to artists will be processed after exhibition closes, this is expected to paid by the 20th of the following month (April)
9. Media and publicity
9.1 The Organisers may use images provided by entrants (with credit/attribution) in Molly Morpeth Canaday Award related media outputs.
9.2 Additional images of works may be taken in the gallery space, and circulated to promote the exhibition in print and on digital sites/social media (with credit/attribution), and may appear on their social media, Facebook and Instagram.
9.3 Finalists and award winners may be contacted for media purposes to provide additional material such as statements or imagery.
10. The exhibition
The exhibition will be on display at the Te Kōputu a te whanga a Toi – Whakatāne Library and Exhibition Centre from Saturday 17th Feb - Friday 6th April 2024.
PLEASE READ THE TERMS AND CONDITIONS CAREFULLY BEFORE YOU START
- COMPLETE all the fields marked with a red asterisk *
- CHECK the AGREEMENT tick boxes
- CLICK the SUBMIT button (at the very bottom)
- PAY your entry fee via PAYPAL
You will be taken to a confirmation page (this can take a couple of minutes).
If this doesn't happen, go back and double check you have correctly filled out the form and checked all the boxes.
HAVE READY
- Up to three really good images of your work (one showing scale).
- Video if required.
- 100 word artist bio (optional but recommended).
- Credit card or PayPal login.
Terms & Conditions
1. General
1.1 Entry is open to all who live permanently in New Zealand or have New Zealand citizenship.
1.2 Artists can enter through the official awards website www.mmcaward.co.nz
If you need help with making a submission please email the coordinator hello@mmcaward.co.nz
1.3 A separate entry form must be completed for each entry. Each artist may submit up to three entries.
1.4 Entries Open: 9am Monday 8th July 2023. Entries Close: 5pm Friday November 3rd 2023. The Earlybird entry fee is $40 per entry. After October 20th 2023, the entry fee is $50 per entry. The fee is non-refundable.
1.5 Molly Morpeth Canaday Award and Whakatāne District Council (The Organisers) reserve the right to disqualify works that do not comply with the award criteria.
1.6 All correspondence between the entrant and The Organisers is private and confidential and will not be shared with third parties unless authorised.
2. Artwork
2.1 Work can be in the any arts discipline for wall or flat surface presentation.
2.2 All works are to be original, not infringe upon NZ copyright laws and are the work of the artist entering. All entrants are to be the owners of the work(s).
2.3 All works must have been completed after 1st December 2022.
a) Works must be completed on submitting entry.
b) Works will be marked non-compliant if visible additions to the work have been made after being selected as a finalist.
2.4 Works entered must not have been exhibited in another art award or competition prior to this exhibition.
2.5 Works must be robust. If artworks need to be maintained for the duration of the exhibition, this is the responsibility of the artist, and any required maintenance must be negotiated with the Whakatāne Libraries and Galleries team.
a) All artwork must have secure surfaces; i.e. fragile pastel and charcoal surfaces must be ‘fixed’. Paint must be dry.
b) Materials with a propensity to decay need to be treated appropriately please refer to 6.2.
2.6 The artwork must be within the dimensions and weight requirements.
The longest side of the work, including framing must not exceed 2000mm (2 metres). The overall weight when packed must not exceed 30kg or a safe two-person lift. Artworks to be suspended from the ceiling must not exceed a load bearing limit of 1.5kg / m².
2.7 Artwork installation instructions provided by artists will be followed as closely as practicable by gallery staff. Hanging systems provided with the artwork must be appropriately rated for the artwork.
a) All wall hanging works MUST be fitted with D-Rings on either side of the artwork, for secure installation.
b) Inappropriate hanging systems will be replaced where practicable by gallery staff. All installation, maintenance and operational costs not covered by the normal exhibition services of Whakatāne Libraries and Galleries are the responsibility of the artist. Email hello@mmcaward.co.nz for clarification ahead of entry.
c) Artwork must comply with Health and Safety standards of Te Kōputu a te Whanga a Toi - Whakatāne Library and Exhibition Centre. See 6.2
2.8 All works accepted for the finalist’s exhibition must stay on display for the entire exhibition period.
3. Entry Information
3.1 All entrants are required to submit 1 - 3 images of each artwork entered. They may also submit a YouTube/ Vimeo video link of the work.
a) High resolution images are to be uploaded in JPEG file format 1-3 MB, and no smaller than 800x600px - (1280x960px is recommended).
b) Images must be a true and accurate representation of the artwork entered.
c) One of the images supplied must show the work in its entirety – it is also recommended to include an image referencing scale eg: a studio shot.
d) Images, files and video links must not identify the artist.
e) Images will be used in the "blind" pre-selection judging process.
f) Images will be used in the catalogues and to promote the exhibition.
3.2 Artists are encouraged to submit an artist statement about each work.
a) Artist statements to be a maximum of 100 words.
b) The Organisers reserve the right to edit the text for grammatical errors and exhibition standards.
c) Statements will be used in pre-selection and final judging of works.
d) Statements relating to finalist works will be included in the exhibition on the corresponding artwork label.
3.3 Entry information is final and cannot be added to by the entrant after submission.
3.4 On receipt of selected work The Organisers will inspect the work
a) For any damage or flaws.
b) To ensure that the entry criteria are met prior to installation.
c) That the artwork is appropriate for display in Whakatāne District Council’s gallery spaces.
d) That a courier ticket has been included with the work where necessary.
4. Packing, delivery and return of artwork
4.1 Selected entrants are responsible for delivery to, and the collection of unsold works from Te Kōputu a te whanga a Toi – Whakatāne Library and Exhibition Centre following the closure of the exhibition.
4.2 Freight is the responsibility of the artist. Works that require couriering must have a return ticket attached. Gallery staff will repack artworks in original packaging where possible and arrange dispatch of artworks. If the work is sold, the courier ticket will be returned to the artist.
4.3 Delivery Times
a)Courier Deliveries: Works are to arrive between Friday 19th January 2024 – Friday 26th January 2024 (9am – 5pm) to Whakatāne Library and Exhibition Centre
b)Personal Deliveries - To Whakatāne Library and Exhibition Centre - Te kōputu a te whanga a Toi between Monday 22nd - Friday 26th January 2024 (10am - 1:30pm) otherwise by appointment arts@whakatane.govt.nz
c)All works must be received before 5pm Friday January 26th 2024.
4.4 Return Times
Freight Return of works: Dispatch coordinated by Whakatāne Libraries and Galleries.
Personal Collection of works: 15th -19th April (9am - 5pm) 2024. Otherwise by appointment.
Physical delivery address: Te Kōputu a te whanga a Toi - Whakatāne Library and Exhibition Centre, 49 Kakahoroa Drive, (trade entrance via New World Service Lane), Whakatāne 3120.
5. Insurance and security
5.1 All artworks are loaned on consignment to Whakatāne District Council, and are covered by Whakatāne District Council’s Fine Arts Insurance Policy. This insurance policy covers unforeseen damage or loss for artworks on consignment while on the premises, and in transit to and from the gallery during the exhibition period only.
5.2 Surveillance cameras are in operation throughout the exhibition period.
6. Health and safety considerations
6.1 Any exhibitor with an entry that may have specific legal, environmental, safety or security applications to be met shall undertake to carry out these procedures, and to meet the standards and policies of Whakatāne District Council prior to installation. Note: selected works with electrical components must be tested and tagged.
6.2 Untreated natural materials that might carry ‘wildlife’, or decay in the duration of the exhibition may not be accepted due to the proximity of the Whakatāne Museum Heritage display. The gallery staff will determine on a case-by-case basis if a work made with organic materials can be displayed. It is the artist’s responsibility to treat their artwork for pests.
7. Judging process
7.1 All submissions will go through "blind" pre-selection judging based on the digital images and statements provided. Three pre-selection judges will judge the works on merit. Each judge will score entries independently. Collated scores determine which works are selected for exhibition. NOTE: Pre-selection judges are not given the names of entrants; submissions are identified by entry number.
7.2 All artists will be informed of the outcomes of pre-selection judging via the website on Wednesday 13th December 2023.
7.3 All selected works must be delivered to Te Kōputu a te whanga a Toi – Whakatāne Library and Exhibition Centre within time frames set out in 4.3
7.4 Final judging will be carried out by the Guest Judge following the installation of selected works. Final judging determines the award winners. The Guest Judge will have access to the physical artworks and artist statements. Artist names will be covered for judging.
7.5 Award winners may be notified by phone the week before the award opening night, and will be encouraged to attend to receive their award.
8. Sale of artworks
8.1 All works are for sale, and loaned on consignment to Whakatāne District Council. Sale price includes 35% commission to be taken by The Organisers. (The 35% component includes GST).
8.2 Artists will be notified of sales by The Organisers.
8.3 Payments to artists will be processed after exhibition closes, this is expected to paid by the 20th of the following month (April)
9. Media and publicity
9.1 The Organisers may use images provided by entrants (with credit/attribution) in Molly Morpeth Canaday Award related media outputs.
9.2 Additional images of works may be taken in the gallery space, and circulated to promote the exhibition in print and on digital sites/social media (with credit/attribution), and may appear on their social media, Facebook and Instagram.
9.3 Finalists and award winners may be contacted for media purposes to provide additional material such as statements or imagery.
10. The exhibition
The exhibition will be on display at the Te Kōputu a te whanga a Toi – Whakatāne Library and Exhibition Centre from Saturday 17th Feb - Friday 6th April 2024.